Participant Information for the 2008 PiTP Program

Arrival & Registration
Business Office & Staff
Check Cashing Service or Automated Teller Machine
Common Rooms on Campus
Computer Access & Personal Computer Equipment
EMERGENCY INFORMATION 
Fax and Mail Service 
Ground Transportation to the Institute
Housing, Laundry Room & Dress Code
Institute Access Cards
Library Resources
Maps and Walking Directions from Princeton Train Station
Meals and Groceries
Medical - Non-Critical Care; Avoiding Lyme Disease; Local Pharmacies
Messages and Notices
Parking at the Institute
Photocopy Machines
Recreational/Athletic/Social Activities
Schedule of Program Events
Telephone Use
Transportation in Princeton

Arrival & Registration

Registration will be on Sunday, July 13 from 3:00 p.m. to 8:00 p.m. in the Bloomberg Hall Common Room, during which time drinks and sandwiches will be available. (See Maps below for a map of the Institute Campus.)  

A final Program Schedule, an Institute Access card, an apartment key (as appropriate) and a Welcome Packet containing many other important Program materials will be given to you at Registration.  Please remember that participants staying in an Institute apartment must pay for their housing upon arrival, in the form of cash or a check made payable to the Institute for Advanced Study (payment must be in U.S. Dollars and no credit cards can be accepted.)

If you are coming in on the OLYMPIC AIRPORTER from Newark Airport or JFK Airport, or by taxi from the Princeton Junction or Trenton train stations, you should be dropped off at Fuld Hall at the Institute for Advanced Study (the main administration building with the clock tower). If you walk through the lobby and Common Room of Fuld Hall and exit out the back of the building, Bloomberg Hall will be to your left. If you are coming by car, park in lot A and Bloomberg Hall is the building that faces the entrance to lot A.

If you arrive at the Institute before 2:00 p.m. on July 13, your apartment key will be held with the Public Safety Officer at the Reception Desk which is located immediately on your right as you enter Fuld Hall (the main building with the clock tower). If the Officer is not at Reception (behind the glass window) when you arrive, please use the phone on the desk in the lobby and dial 5460. If you reach voicemail, please leave a message and the Officer will come to Fuld Hall to assist you, generally within 20 minutes of your call. Please give the Officer your name, tell him that you are a participant in the Physics Program, and let him know you would like to pick up your apartment key. Please note, you are still required to come to Registration Sunday afternoon to receive your Welcome Packet and turn in your housing payment.

If you plan to arrive after 8:00 p.m. on July 13, or if travel delays unexpectedly cause you to arrive after 8:00 p.m., your registration materials and apartment key will be held with the Public Safety Officer at the Reception Desk located immediately on your right as you enter Fuld Hall (the main building with the clock tower). If the Officer is not at Reception (behind the glass window) when you arrive, please use the phone on the desk in the lobby and dial 5460. If you reach voicemail, please leave a message and the Officer will come to Fuld Hall to assist you, generally within 20 minutes of your call. Please give the Officer your name, tell him that you are a participant in the Physics Program, and let him know you would like to pick up your apartment key. You also may ask the Officer to drive you with your luggage to your on-campus apartment. Please note, your housing payment would then be required to be turned in to the Program Business Office on Monday (see Business Office & Staff below).

Business Office & Staff

The office for the PiTP Program will be located on the first floor of Bloomberg Hall (BH-186). There will be signs posted in the building to direct you, and the office staff may be reached from any campus or apartment phone by dialing extension 8198. Please call or come to see us if you have any questions or concerns during your stay. Office hours will be weekdays from 8:30 a.m. to 4:30 p.m., and you may also send e-mail to Susan Higgins' attention at: shiggins@ias.edu.

Michelle Sage, Administrator
michelle@ias.edu
telephone extension 8119 (1-609-734-8119)

Susan Higgins, Academic Assistant
shiggins@ias.edu
telephone extension 8198 (1-609-734-8198)

Check Cashing Service or Automated Teller Machine

Personal and traveler's checks, up to $200, may be cashed at the Reception Office in Fuld Hall any weekday between 9:00 a.m. and 5:00 p.m.  If you need an Automated Teller Machine, there is not one on campus but there is one at the WaWa convenience store next to the Princeton train station (about a 25-minute walk from the Institute), and it is open 24-hours a day, 7-days a week (140 University Place, 1-609-921-3677) (see the Map of the Princeton Area under Maps below; the WaWa is located next to the Princeton train station, marked as point "C" on the map).  There is also a Bank of America branch office with an Automated Teller Machine  located in the same shopping mall where we will be taking participants to do grocery shopping on Monday evenings, July 14 and 21. 

Common Rooms on Campus

The Fuld Hall Common Room is open to PiTP participants 24-hours a day, 7-days a week. There is an excellent selection of domestic and foreign newspapers and periodicals in this room; you are welcome to enjoy these publications, but please note that many of them are marked with a request that they NOT be removed from the Common Room. PiTP participants also are allowed to use the Bloomberg Hall Common Room 24-hours a day, 7-days a week, but you will need to use your Institute Access Card to enter this building in the evenings or on the weekends. Please note that the kitchen area of Bloomberg Hall Common Room is not open to PiTP participants, however; it is reserved for use by Institute Members and Faculty only.

Computer Access & Personal Computer Equipment

Program participants will be given access to computers set up in the Bloomberg Hall Physics Library. PLEASE - no food, beverages or smoking in the Physics Library.  

The Physics Library is located on the second floor of Bloomberg Hall. Small, 2-sided print jobs may be sent to the black and white printer in the workroom (BH-261) across the hall. The Physics Library will be open from 7:00 a.m. to midnight, 7-days a week. 

During weekday business hours (9:00 a.m. to 5:00 p.m.), if you need computing assistance you may email help@sns.ias.edu, dial telephone extension 8030, or for urgent matters you can find the computing staff in their offices in the basement level of Bloomberg Hall (BH-23, BH-25, BH-27 or BH-29).

Use of your own personal computing device (e.g. laptop) on the Institute network requires completion of a small registration procedure for each network interface (wired or wireless).  Simply plug your computer into a network jack or connect to the wireless network (the wireless network name is "IAS"), open a web browser, and a registration page will appear in which you will be asked to fill in some personal details to register.  (NOTE: In order to use wireless networking, your computer's Operating System must be Wi-Fi compatible.  We cannot repair your hardware or software in order to provide a network connection.  DO NOT disconnect an existing computer in order to connect your laptop to the network.)

For further details on the Institute network, you may visit http://www.itg.ias.edu/net/ and/or see the information in your Welcome Packet.

EMERGENCY INFORMATION

Police-Fire-Medical: Dial 9-911 from any campus or apartment phone.

Critical Maintenance Problem: (electrical, plumbing, heating, mechanical, locked out of apartment) Weekdays between 8:30 a.m. and 4:30 p.m. call the Program Office at Extension 8198; evenings and weekends, dial 5460 from any campus or apartment phone (dial 1-609-947-5940 if calling from any off campus or personal cell phone).

Institute Public Safety Officer: Dial 5460 from any campus or apartment phone (dial 1-609-947-5940 if calling from any off campus or personal cell phone).

Fax and Mail Service

There is a fax machine in the Reception Office on the first floor of Fuld Hall. The incoming fax number is 609-924-8399. If you are expecting to receive a fax during your stay, please make sure that it is addressed to you "in care of: Susan Higgins," and please note that faxes received in the evening or over the weekend will not be able to be given to you until the following business day. The Receptionist also is available to send faxes out for you weekdays between 9:00 a.m. and 4:00 p.m. A fax cover page must accompany all requests for fax transmittals; a supply of the cover pages may be found at the Reception desk. There is a charge for outgoing faxes.

U.S. and overseas postage stamps may be purchased at the Reception Office in Fuld Hall. There is outgoing mail collection from this office several times a day. There is a Mail Information Center in the hallway of the lower level of Fuld Hall, adjacent to Building B, where you will find a postage scale for weighing letters and small parcels. Airbills, envelopes, and information for express mail services are located in this area, as well, along with train and bus schedules. 

If you are expecting to receive mail during your stay, please make sure that it is address to you "in care of: Susan Higgins, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540."

Ground Transportation to the Institute

The Institute for Advanced Study is located in Princeton, New Jersey approximately 50 miles (80 km) southwest of New York City and 45 miles (72 km) northeast of Philadelphia.

If traveling by plane, Newark International Airport and Philadelphia International Airport are both approximately one hour from Princeton. Both airports have train transportation from the airport to Princeton, however it is easier and more direct from Newark Airport. Also, the "Olympic Airporter" shuttle offers economical ground transportation service directly between Newark Airport or JFK Airport and the Institute. Detailed information about nearby airports and transportation to/from airports can be found on the Institute website at: http://www.admin.ias.edu/as/transport_airports.php

If traveling by train, you may take AMTRAK or NEW JERSEY TRANSIT into the "Princeton Junction, New Jersey" station (or if the AMTRAK schedule into "Princeton Junction" is not convenient, you also could take AMTRAK to the "Trenton, New Jersey" station and then take a NEW JERSEY TRANSIT train into the "Princeton Junction, New Jersey" station). From the "Princeton Junction, New Jersey" station, you may either take a taxi cab to the Institute (at a cost of about $20) or you may take the New Jersey Transit shuttle train (sometimes referred to as the "DINKY") from the "Princeton Junction, New Jersey" station to the "Princeton, New Jersey" station, and then you may walk to the Institute from there (about a 25-minute walk - see the Walking Directions from Princeton Station. NOTE: the streets are not well-lit, so if you will be walking in the evening, you may wish to bring a flashlight with you).

If driving to the Institute, please see: Driving Directions  Participants will find free parking available near each apartment, as well as in Lot A on Campus (which is located next to both Bloomberg Hall and Wolfensohn Hall.)  No parking sticker is required.

Housing

Program participants will be housed in Institute apartments on a shared basis, as appropriate. Smoking is NOT permitted in the Institute apartments. Apartments are self-housekeeping, air-conditioned, have full baths (bathtub and shower) and have a full kitchen (including gas stove/oven, microwave, refrigerator, coffee-maker, teapot, dishes, silverware, pots and pans, and a basic supply of cooking utensils). Linens, towels, and blankets are provided. We do not provide alarm clocks or hairdryers in the units, however, and there are no televisions or radios in the apartments. (For students coming from outside of the United States, if you are bringing your own electrical appliances such as hairdryers and clocks, or if you want to be able to re-charge a laptop battery that you bring with you, please be certain to bring a power converter and plug adapter, also, that works for the United States' electrical system.) Apartments have computer connections in the den, as well as wireless capabilities (for details, see your Welcome Packet). Please remember that only registered program participants are allowed to stay in the campus housing; no overnight guests will be permitted.

If you encounter any problems with your apartment, please call Andy Compton in the housing office (telephone extension 8230). If calling in the evenings or on the weekend, please leave a voicemail and you can expect your concern to be addressed on the following business day. For an electrical, plumbing, heating or mechanical emergency that occurs in the evening or over the weekend, please call the Public Safety Officer on duty by dialing 5460 from any campus or apartment phone (or dial 1-609-947-5940 if calling from an off campus or personal cell phone). If you wish to exchange your used linens or towels for a clean set, or if you need additional cleaning supplies, paper towels, toilet tissue or kleenex for your apartment, please go directly to the housing office (located in the Activity Center - see the campus map in the Maps section below). The housing office will be open weekdays from 8:00-9:00 a.m. or from 4:00-5:00 pm. for these services.

Participants will be held responsible for any damages to an apartment that may occur during their stay at the Institute.

For information on collecting an apartment key, please see the section above entitled Arrival and Registration. 

Laundry Room

There is a self-service laundry facility in the Activity Center of the Institute Housing Complex (see the campus map in the Maps section below). To use the machines, you must first purchase a laundry card from the Reception Office in Fuld Hall (open weekdays from 9:00 a.m. to 5:00 p.m.). The cards cost $10.00, which includes a $3.00 deposit (which you will receive back when you return the card) and $7.00 for laundry services. Cards must be returned to the Reception Office before 4:00 p.m. on Friday, July 25th, at which time you will receive your $3.00 deposit back, plus a refund of any money remaining on the card from the original $7.00 laundry credit.

Dress Code

Dress is informal during the Program, however there will be one dinner hosted by the Institute's Director, Dr. Peter Goddard, and Mrs. Helen Goddard, for which you may wish to bring something less casual (but definitely no suits, ties or formal wear are needed.) You should pack a pair of sneakers or walking shoes for trips into town or walks in the Institute woods.  We also suggest you bring an umbrella, in case of inclement weather, and a sweater or light jacket to wear in case you find the temperature in the lecture hall cooler than you prefer.  We have arranged for access to a pool one evening, as well, so we encourage you to bring a swimsuit with you.

Institute Access Cards

Each participant will receive an Institute Access Card and a Name Badge, both of which should be kept with you at all times. The Access Card identifies you as being part of the program and will allow you access into buildings after 5:00 p.m. The card will give you access to Bloomberg Hall, the Mathematics-Natural Sciences Library in Fuld Hall, the Activity Center and Laundry Room in the Housing Complex, and the Institute tennis courts. To use the card, place it face down in the card reader outside the entrance of each building or room. In some instances you may need to use the card to exit areas, as well.  Access Cards must be returned to the Program Business Office before you leave the Institute.

Library Resouces

The holdings of the Mathematics-Natural Sciences library are presently in three locations - on the second floor of Fuld Hall and in the Astrophysics and Physics libraries on the second floor of Bloomberg Hall. Your Institute Access Card will allow you 24-hour access to the various locations.  Please check the online catalog and journal list of the Mathematics-Natural Sciences library for holdings and location.  Electronic resources at Princeton University are accessible via the link on the homepage of the Mathematics-Natural Sciences library.  Books and bound periodicals may be taken to an office on campus but must remain on Institute premises. Reference books and unbound journals should be used only in the library. To borrow a book, please sign both cards found in the back of the volume, indicate "PiTP08" next to your name, and leave the cards in the tray provided. Momota Ganguli (telephone extension 8181), Librarian, is in the Fuld Hall Library from 8:00 a.m. until 5:00 p.m. weekdays. Please see her or Judy Wilson-Smith (telephone extension 8180), Library Assistant, if you need any help.

Maps and Walking Directions from Princeton Train Station

Map of the Institute Campus
Map of Institute Housing
Map of the Princeton Area
Walking Directions from Princeton Train Station

These maps will be included in the Welcome Packet.

Meals and Groceries

Participants will be given lunch tickets to use in the Institute Dining Hall on each weekday of the Program.  Weekday lunch tickets will entitle the holder to receive specified menu items at no charge; participants will be responsible for the cost of any food purchased in variation from, or in addition to, the items listed on the ticket. LOST TICKETS CANNOT BE REPLACED, SO ONCE YOU RECEIVE THEM AT REGISTRATION, PLEASE BE CERTAIN TO KEEP THEM IN A SAFE PLACE AND BRING THEM WITH YOU TO THE DINING HALL EACH DAY.  Lunch is served cafeteria style. 

Participants are responsible for their own weekday breakfasts and dinners, and for all weekend meals (with the exception of two dinners hosted by the program - see Recreational/Athletic/Social Activities below).  If you wish, you may purchase weekday breakfasts in the Institute Dining Hall (cash purchases only; served between 8:00 a.m. and 11:00 a.m.) There are many restaurants in the center of Princeton and on Route 1 (a listing of local restaurants will be in the Welcome Packet), and a WaWa convenience store is located within a 25-minute walk of the campus (see the map of the Princeton area under Maps above; the WaWa is located next to the Princeton train station, marked as point "C" on the map).  There is a natural foods store, Olive May, located at the north end of town, at 255 Nassau Street (609-924-4993). In addition, Institute apartments are equipped with full kitchens and a grocery shuttle service will be offered to a local grocery store on the evenings of Monday, July 14 and Monday, July 21 (additional information on this grocery shuttle service will be in the Welcome Packet).

Medical

In case of a life-threatening medical emergency: Dial 9-911 from any campus or apartment phone.

Non-Critical Care: If you fall ill or experience a minor injury, and it is between the hours of 8:00 a.m. and 5:00 p.m. on a weekday, you are encouraged to consult with the Human Resources Staff in Fuld Hall (office #102) (dial 8243 from any campus phone), who will be able to explain the medical treatment options available through the University Medical Center. If it is a weekday evening or on a weekend, you may wait to consult Human Resources on the next business morning, or if you feel the need is critical, the closest Hospital Emergency Room is located at the University Medical Center at Princeton (253 Witherspoon Street, Princeton, 609-497-4000). Please note: an Emergency Room visit can be very expensive, and any costs incurred will be the responsibility of the participant or his/her insurance company. You should have available your medical insurance card and information if you decide to visit the Emergency Room.

Avoiding Lyme Disease: Exposure to deer ticks can be a serious problem, as they may carry Lyme disease.  It is helpful to avoid sitting in grassy areas or walking around without shoes.  Lyme disease typically is first noticeable as a bulls-eye rash. If you feel feverish, sore, or have general flu symptoms, check yourself for any signs of this rash.  As Lyme disease can be present event without a visible rash, however, if you have flu-like symptoms, you may wish to consult a physician.  You can find more detailed information about Lyme disease at: http://en.wikipedia.org/wiki/Lyme_disease. 

Local Pharmacies: There is a Pharmacy Department located within the ShopRite Grocery Store, where we will be taking participants who wish to go grocery shopping on the evenings of Monday, July 14 and Monday, July 21.  In addition, there is a CVS Pharmacy in downtown Princeton (172 Nassau Street, at the corner of Washington Road, 609-683-1391); the store is open 7 days a week from 8:00 a.m. to 10:00 p.m., however the pharmacy section has reduced hours on the weekends - it is open Saturdays 8:00 a.m. - 6:00 p.m. and Sundays 10:00 a.m. to 6:00 p.m.  The Princeton Pharmacy also is nearby, located on the first floor of the University Store (36 University Place, 609-924-4545). Its hours are Monday through Friday from 9:00 a.m. to 7:00 p.m. and Saturday 9:00 a.m. to 5:00 p.m.  The Princeton Pharmacy is not open on Sundays in the summer.

Messages and Notices

A PiTP bulletin board will be located in Bloomberg Hall Common Room, and messages to participants, notices about special activities, etc. will be posted there. Please be certain to check the bulletin board a few times every day. Program schedule changes or other important announcements also will be posted on our web site's Schedule page.

Parking at the Institute

Participants will find free parking available near each apartment, as well as in Lot A on Campus (which is located next to Bloomberg Hall.)  No parking sticker is required.

Photocopy Machines

Although we do not encourage participants to plan to use Institute copiers while they are here, if you need to make copies of critical documents during your stay, please come to the Program Business Office in Bloomberg Hall (open weekdays 8:30 a.m. - 4:30 p.m.). 

Recreational/Athletic/Social Activities

Program Dinners: Dr. Peter Goddard, Director of the Institute, and his wife Mrs. Helen Goddard will host a Buffet Dinner in the Dining Hall beginning at 6:30 p.m. on the evening of Wednesday, July 16.  The Goddards also will host a Pizza and Pool Party at their home, Olden Farm (97 Olden Lane), from 5:30 to 8:00 p.m. on the evening of Wednesday, July 23 (for the location of Olden Farm, see building #15 on the campus map found under Maps above).

Athletic/Recreational Activities: The Institute's tennis courts will be available to Program participants (you must provide your own racquets and tennis balls). The tennis courts are located behind 310 South Olden Lane, and can be entered using your Institute Access Card.  We also will have a limited number of frisbees and soccer balls in the Program Office which we will lend out to individuals who wish to organize informal frisbee or soccer games with their fellow PiTP participants. Decks of playing cards also may be borrowed from the Program Office.  The Institute woods provide many paths for those who wish to take a walk or a run during their free time, as well.  

Suggested Weekend Activities:  Information is being gathered about select activities occuring in the Princeton area over the weekend of July 18-20.  We have posted much of the information under a link on our web site's Schedule page, and we also will include flyers in the Welcome Packet and post details on our bulletin board in Bloomberg Hall.  

Schedule of Program Events

You will receive a copy of the program schedule in your Welcome Packet. It also is posted on our web site (see Schedule). All lectures will be given in Wolfensohn Hall unless otherwise noted. Any unexpected and last minute changes to the schedule will be posted on the web site and a flyer placed on the bulletin board in Bloomberg Hall.

Telephone Use

The telephone in your apartment is for local calls. If you wish to make long distance calls, please use your personal cell phone or  a calling card. The Institute's house phones may be used to call extensions within the Institute campus, including the housing complex. The Program Business Office telephone number is 8198 (the phone number is 1-609-734-8198 when calling from outside of the Institute). Public pay phones are located in Fuld Hall and the Dining Hall. 

Transportation in Princeton

The Institute provides a free shuttle van service between the Institute and Palmer Square in the center of the town of Princeton. Scheduled service runs Monday through Friday, with an abbreviated schedule on Saturdays. The van also makes stops a couple of days a week at a Wal-mart store, and at the local Shop-Rite and Wegman's grocery stores. In addition, the van makes one weekday morning pick up and one weekday evening drop off at the Princeton train station.  An Institute shuttle schedule will be included in your Welcome Packet, and additional copies may be found in the Mail Information Center in the basement of Fuld Hall, at the Reception Office in Fuld Hall, and on-line at Shuttle Schedule.

AAA Princeton Taxi (1-609-921-1177) provides 24-hour service to and from Princeton Borough, the train stations, and other local destinations.  Princeton Taxi (1-609-497-9022) and Associated Taxi Stand on Nassau Street in Princeton (1-609-924-1222) also operate in the area.  Taxis are usually available at the taxi stand on Nassau Street in Princeton, across from Palmer Square, as well.

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