Participant Information for the 2004 PiTP Program

Contents:

Arrival & Registration
Business Office & Staff
Check Cashing Service
Common Rooms
Computer Room & Personal Computer Equipment
Fax and Mail Service
Fitness Center and Recreation
Ground transportation to Princeton
Housing, Laundry Room & Dress Code
Institute Access Cards
Library
Maps
Meals
Messages and Notices
Photocopy Machines
Posters
Schedule
Telephone
Transportation in Princeton

Arrival & Registration

Registration will be on Sunday, July 18 from 3:00 - 8:00 p.m. in the Bloomberg Hall Common Room. (See Maps below for a map of the Institute Campus.)

If you are coming in on the AIRPORTER from Newark or JFK, you will be dropped off at Fuld Hall (building with clock tower) at the Institute for Advanced Study. Walk through the lobby and Common Room of Fuld Hall and exit out the back of the building. Bloomberg Hall will be to your left. If you are coming by car, park in lot A and Bloomberg Hall is the building that faces the entrance to lot A. A final Program schedule, meal tickets, Institute Access cards, an apartment key (as appropriate) and other important materials will be given to you at registration. If you plan to arrive after 8:00 p.m., your registration materials and apartment key will be held with the Public Safety Officer at the Reception Desk which is located in Fuld Hall (building with the clock tower). If the Officer is not at the desk when you arrive, please use the phone on the desk in the lobby and dial 5460. If you reach voicemail, please leave a message and the Officer will come to Fuld Hall to assist you, generally within 20 minutes of your call.

Business Office & Staff

The office for the Prospects in Theoretical Physics Program will be located in Bloomberg Hall, and the office staff may be reached from any campus phone by dialing 8389. Campus phones are located in the downstairs hallway of the Dining Hall and on the desk in the lobby of Fuld Hall (near the stairs).

Office hours are 8:30 a.m. to 4:30 p.m. We're here to assist you, so please do not hesitate to contact us if you have any questions or concerns.

Anne Baxter Humes, Administrator
humes@ias.edu
ext. 8216 (609-734-8216)

Susan Higgins, Assistant
shiggins@ias.edu
ext. 8389 (609-734-8389)

Diane DePiano, Assistant
depiano@ias.edu
ext. 8118 (609-734-8118)

Check Cashing Service

Personal and traveler's checks, up to $200, may be cashed at the Reception Office in Fuld Hall from 9:00 a.m.-5:00 p.m. If you wish to cash an Institute reimbursement check, it will be necessary to go to PNC Bank at 76 Nassau Street in Princeton.

Common Rooms

The Fuld Hall Common Room is open throughout the day and night. There is an excellent selection of domestic and foreign newspapers and periodicals. Tea is served to the Institute community in this room from 3:00 p.m. to 4:30 p.m., Monday through Friday. There is also a Common Room on the first floor in Bloomberg Hall. PiTP participants are welcome in all common areas of the Institute. Please remember these areas are for the use of everyone in the Institute community.

Computer Room

The Terminal Room in the Basement of Bloomberg Hall has been equipped with several computers and links for laptops. The Terminal Room will be open from 7:00 a.m. to midnight, 7-days a week. If you are using personal software, do not install it on the hard disk of a PC. Only authorized Institute-purchased software should be installed on the hard disks. Programs installed on the equipment in the computer room and in the offices are the property of the Institute and must not be copied. The copying of software is illegal. PLEASE – no food, beverages, or smoking in computer rooms.

You may bring your own computing equipment and use it in the housing units while you are at the Institute. To sign up for network access you will need to have a computer with an ethernet or wireless card. Signing up is easy. Plug in your computer (connections are located in each apartment den) and visit the web site http://regdhcp.net.ias.edu/Housing/  You may also use your own equipment in select locations on campus (subject to change). To sign up for campus access, visit https://newbismuth.net.ias.edu/Campus-DHCP  

Fax and Mail Service

There is a fax machine in the Reception Office on the first floor of Fuld Hall. The fax number is 609-924-8399. The Receptionist is available to send faxes weekdays 9:00 a.m. to 4:00 p.m. A fax cover page must accompany all requests for fax transmittals; a supply of the cover pages may be found at the Reception desk. There is a charge for outgoing faxes.

U.S. and overseas postage stamps may be purchased at the Reception Office in Fuld Hall. There is outgoing mail collection from this office several times a day.

There is a Mail Information Center in the hallway of the lower level of Fuld Hall, adjacent to Building B. A postage scale is located there for weighing letters and small parcels. Airbills, envelopes, and information for express mail services are located in this area along with train and bus schedules. 

Fitness Center and Recreation

The Institute's Fitness Center is available to Program participants, as are the Institute tennis courts.  The Fitness Center is located in the same building as Crossroads Nursery School, at the lower end of Olden Lane.  If you wish to have access to the Fitness Center, you may obtain a waiver form at the Reception Office in Fuld Hall, which you will need to sign and return to the receptionist, who then will encode your Institute Access Card.  The tennis courts are located behind 310 South Olden Lane, and can be accessed using your Institute Access Card.

Ground transportation to Princeton

A map of the Princeton area, the IAS housing map, and the IAS campus map are available under the section entitled Maps below.  Information about travel by car, air or train can be found at http://www.admin.ias.edu/vvs/arrival_directions.php  There is regularly scheduled train and bus service from New York and train service from Philadelphia. From Penn Station (New York City or Newark), take New Jersey Transit (1-973-762-5100) to Princeton Junction Station, from which you may either catch a cab to the Institute, or from which you may change trains to get the shuttle ("Dinky") to Princeton Station, which is a 15 minute walk from the Institute (see Map of Princeton Area below).  From Philadelphia, take Amtrak to Princeton Junction or SEPTA (1-215-580-7800) to Trenton and change trains to Princeton Junction via New Jersey Transit. Call for current schedule. Taxis are available at the Princeton Junction station.

Buses leave every half hour from Port Authority Bus Terminal (New York City) to Princeton via Suburban Transit (1-800-222-0492).  Purchase a ticket at the Suburban Transit window on the main floor before proceeding to the gate.  Get off at Palmer Square in Princeton.  Taxis are available.

Housing

Program participants will be housed in Institute apartments on a shared basis, as appropriate. Sheets and towels will be provided. All are self-housekeeping units with equipped kitchens, full bathrooms, and living rooms. The apartments have ethernet connections in the den and are air-conditioned, however they do not have alarm clocks, radios, TV's, or microwaves. The kitchens have coffee-makers. Apartment keys will be distributed at Registration.

The apartments are within easy walking distance of Fuld Hall, Bloomberg Hall and the Dining Hall, and about a 20-25 minute walk from the center of Princeton and from Princeton University.

Laundry Room

There is a self-service laundry facility in the Institute Housing Complex. To use the machines, you must first purchase a laundry card from the Reception Office in Fuld Hall. The cards come in $5 or $10 amounts, plus a $3 deposit. If you return the card to the Reception Office before you leave, you will get the deposit back plus a refund of any money remaining on the card.

Dress Code

Dress is informal during the Program. You should pack a pair of sneakers or walking shoes for trips into town or walks in the Institute woods.

Institute Access Cards

Each participant in the Program in Theoretical Physics will receive an Institute Access Card and a Name Badge, both of which should be kept with you at all times. The Access Card identifies you as being part of the program and will allow you access into buildings after 5:00 p.m. The card will give you access to Bloomberg Hall, the Mathematics/Natural Sciences Library and Library Stack Room in Fuld Hall, the Activity Center and Laundry Room (in the Housing Complex), the Fitness Center (for those who have signed the waiver), and the tennis courts. To use the card, place it face down in the card reader outside the entrance of each building or room. In some instances you may need to use the card to exit areas, as well.  Access Cards must be returned to the Program Business Office before you leave the Institute.

Library

Your Institute Access Card will allow 24-hour access to the Library of the Schools of Mathematics and Natural Sciences located on the second floor of Fuld Hall. The Library contains over 30,000 volumes and has a distinguished collection of journals. Momota Ganguli, Librarian, is in the Library from 8:00 a.m. until 5:00 p.m., weekdays. All circulating materials must remain on Institute premises; books and bound periodicals may be taken to an office on campus. Reference books and unbound periodicals should be used only in the Library. To borrow a book, sign both cards found in the back of the volume, indicate PiTP04 next to your name, and leave the cards in the tray at the desk in either the Main Reading Room or the East Stack Room. Please see the librarian if you are unable to find a book. Please keep the Library doors closed after hours.

Maps

The following maps are available on-line:

Map of Institute Campus
Map of Institute Housing
Map of Princeton Area

Meals

Meals for the PiTP Program will begin with breakfast on Monday, July 19 and end with lunch on Friday, July 30.  Participants will be provided with meal tickets for weekday breakfasts and lunches that may be used in the Institute Dining Hall.   The Dining Hall is open weekdays for breakfast, 8:00-11:00 a.m., and for lunch, Noon-1:30 p.m. Meals are served cafeteria style. Meal tickets will be for designated amounts and are not refundable for cash nor will change be given; participants are responsible for the cost of any food that may exceed the value of the meal ticket. Juice, coffee, tea, cold cereal and baked goods are available for breakfast and there are hot and cold meat and vegetarian entrees, sandwiches, salads, soups, fruit and desserts available for lunch.

Participants are responsible for their own dinners and weekend meals (with the exception of two special Program Dinners to be held on July 21 and July 27).  There are many restaurants in the center of Princeton and on Route 1. A WaWa convenience store is located at the intersection of Alexander Road and University Place in Princeton. A natural foods store, Wild Oats, is located at the north end of town, on Nassau Street. In addition, Institute apartments are equipped with full kitchens and a grocery shuttle service will be offered to McCaffrey Supermarket in the Princeton Shopping Center on the afternoons of Monday, July 19, Thursday, July 22 and Monday, July 26.

Messages and Notices

A portable bulletin board is located in the corner of the Bloomberg Hall Common Room, and messages to participants, notices about special activities, sign-up sheets, etc. will be posted there. Please be sure to check the bulletin board a few times each day. Updates can also be found on our web site.

Photocopy Machines

The Institute's photocopy machines are controlled by a card system called VendaCard. Each machine has a usage control unit activated by a card. If you need to make copies, come to the Program Business Office in Bloomberg Hall to borrow a VendaCard. There is a copier on the second floor of Fuld Hall. Please bring large or complex copying projects to the Program Business Office to determine if it would be best to have them done by the staff.

Schedule

A tentative schedule for the entire program is available on the Web at http://www.ias.edu/pitp/2004/schedule.html, and you will receive a final schedule in your registration packet. All lectures will be given in the Bloomberg Lecture Hall unless otherwise noted.

Telephone

The telephone in your apartment is for local calls. If you wish to make long distance calls, please use your calling card or credit card. Public pay phones are located in Fuld Hall and the Dining Hall. The Institute's house phones may be used to call extensions within the Institute campus, including the housing complex.  The Program Business Office number is 734-8389.

Transportation in Princeton

The Institute provides free shuttle service between the Institute, the town of Princeton, and Princeton University. Scheduled service runs Monday through Friday, with an abbreviated schedule on Saturdays. The van also makes scheduled stops at the Princeton Shopping Center where a grocery store, a drug store, restaurants and other specialty shops are located. A schedule is included in your Registration Packet. Additional copies may be found in the Mail Information Center, at the Reception Office in Fuld Hall, and on-line at Shuttle Schedule.

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